Paperless - Integrated Document Management
What is doc-link?
doc-link™ software is an integrated document management system (IDMS) that is interfaced with your business system to effectively eliminate paper from your office.
doc-link enables you to archive, process through workflow, retrieve and research document transactions from the desktop. Increase company productivity while enhancing communication to customers, vendors and employees.
doc-link connects you with remote locations and business partners by automating the exchange and processing of data.
doc-link reduces data input and automates the processing of incoming documents.
doc-link automatically captures, transforms and delivers your enterprise transactions to recipients in a variety of formats and distribution methods. Outgoing documents can be transformed and delivered to your recipients in a usable format along with secondary supporting documentation.
Why Document Management?
The overall impact of processing, handling and storing paper documents in the workplace is astounding from a financial, environmental and resource perspective. Not only can the inefficiencies attendant with paper-based bottlenecks be cumbersome on day-to-day operations, but the improper storage or loss of these documents can cripple or devastate a business. See the statistics below on the impact of paper and why companies are implementing document management solutions such as doc-link.
Business Continuity/Disaster Recovery
90% of critical business information exists only on paper.
90% of documents that are consulted daily are handled without any appropriate management.
70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire or flood.
-Coopers & Lybrand
-U.S. department of labor
Cost Savings/Productivity Enhancement
-Gartner Research
-IDC Canada
90% of typical office tasks still revolve around the gathering and distribution of paper documents.
15% of all papers are lost, 30% of our time is used trying to find these lost documents.
Companies on average spend $25,000 to fill a typical four-drawer file cabinet, $2,000 to maintain it annually.
Over its life-span, a single sheet of paper ends up costing an average of $30.
-Delphi Group
US companies spend approximately $20 on labor costs in order to file a document, $120 on the labor required to find a misfiled document and $220 to reproduce a lost document.
For companies that manage their own files, employees spend between 20-40% of their time searching for documents manually.
For lost documents, companies pay a cost of searching, 6 times the value of the original document.
Companies that need to redo documents pay 11 times more than the cost of the original document.
Out of all documents generated, up to 7% are lost.
The average document is copied 19 times.
-Coopers & Lybrand
-ARMA International
-AIIM, Forrester, Star Securities, US Department of Labor
Environmental/Social Responsibility – Go Green!
-Hawken, Lovins & Lovins. Natural Capitalism
-Coopers & Lybrand
The paper industry is the 4th largest contributor to greenhouse gas emissions among United States manufacturing industries, and contributes 9% of the manufacturing sector’s carbon emissions.
If the United States cut office paper use by just 10%, it would prevent the emission of 1.6 million tons of greenhouse gases – the equivalent of taking 280,000 cars off the road.
-Environmental Paper Network